5.—(1) A permit holder shall maintain a register at the place where a copying machine is kept to record all copying carried out using the machine.
(2) The register must contain the following particulars:
(a)
the date of use;
(b)
the name, personal identification or passport number and signature of the individual or the name and signature of the officer of a company to whom copying service has been rendered;
(c)
a description of the document reproduced;
(d)
the type of material copied onto;
(e)
the name and signature of the person operating the copying machine; and
(f)
the total number of copies made.
(3) All particulars entered in the register shall be kept for a minimum period of one year from the date of entry in the register.