10.—(1) Upon receiving a report, the designated person —
(a)
must decide whether to accept or refuse the report;
(b)
if accepting the report, must —
(i)
assign a unique identifier to the report;
(ii)
give to the reporter a receipt that sets out the date of the acceptance of the report; and
(iii)
within 30 days after accepting the report, destroy the report;
(c)
must not make or keep a copy of the report in any manner or form;
(d)
must decide what information in the report is to be included in a Tell Sarah database, and include that information in that database in accordance with paragraphs (2) and (3); and
(e)
must decide whether to disclose any information from an accepted report in accordance with the Act and these Rules, and act accordingly.
(2) For the purpose of paragraph (1)(d), a designated person must not include in a Tell Sarah database any personal information from an accepted report unless and only to the extent that —
(a)
the removal of the personal information from the report would adversely affect the quality of the information to be included in that database; and
(b)
the designated person believes that it is necessary to keep in contact with the reporter who made the report, or a person or organisation mentioned in the report, and the personal information is necessary for that purpose.
(3) However, the designated person must without delay remove from any Tell Sarah database personal information included in the database for the purpose mentioned in paragraph (1)(d) if the designated person is satisfied that it is no longer necessary to keep the personal information for that purpose.
(4) If the designated person does not accept a report, the designated person must, subject to rules 11 and 12, inform the reporter of the refusal and —
(a)
destroy the report unless sub‑paragraph (b) applies; or
(b)
if the report contains any reportable safety matter that the person should have notified under section 29(1) of the Act, forward the report to the Authority to whom the reportable safety matter should have been notified under that section.