4A.—(1) An electronic filing and case management system is established for the tribunals.
(2) The purposes of the electronic system are as follows:
(a)
to facilitate the submission of relevant Forms and documents;
(b)
to facilitate the service of relevant Forms and documents;
(c)
to facilitate, by electronic means, the settlement of disputes and the conduct of proceedings before a tribunal or the Registrar.
[S 50/2018 wef 01/02/2018]
Authentication
4B.—(1) Subject to paragraph (3), an individual must authenticate the individual’s identity using SingPass in order to access the electronic system to carry out an online transaction involving the individual.
(2) Subject to paragraph (3), a person, who is authorised by an entity to carry out through the electronic system an online transaction involving the entity, must authenticate the identity of the entity using CorpPass in order to access the electronic system to carry out that transaction for the entity.
(3) The Registrar may, on application by a party that is unable to authenticate the party’s identity using SingPass or CorpPass, issue the party with a username and password to enable the party to access the electronic system to carry out an online transaction involving the party.
(4) A party that is issued a username and a password under paragraph (3) —
(a)
must ensure the confidentiality and security of the username and password; and
(b)
must not —
(i)
divulge the username and password to any other person; or
(ii)
permit any other person to use the username and password.
(5) An individual must not facilitate the use, by any other person, of the individual’s SingPass credentials to access the electronic system.
(6) An entity must not facilitate the use, by any unauthorised person, of the CorpPass credentials of the entity to access the electronic system.
[S 50/2018 wef 01/02/2018]
Information on party
4C. Every party to proceedings before a tribunal or the Registrar must —
(a)
enter, through such means as may be provided by the electronic system for the recording of information on the party’s profile, such information on the party as the electronic system may require; and
(b)
if there is any change to that information, update that information by entering, through such means as may be provided by the electronic system, the details of the change.
[S 50/2018 wef 01/02/2018]
Time of filing of relevant Form or document submitted through electronic system
4D.—(1) If a relevant Form or document is submitted through the electronic system, the relevant Form or document is treated as filed on the date and at the time the first part of the transmission of the relevant Form or document is received in the electronic system.
(2) Despite paragraph (1), where the submission of a relevant Form or document through the electronic system is unsuccessful or delayed because of a failure or inability of the electronic system to transmit or process the relevant Form or document, the Registrar may —
(a)
on the Registrar’s own motion or on the application of the party who submitted the relevant Form or document, make an order for the relevant Form or document to be treated as filed on an earlier date than that on which the first part of the transmission of the relevant Form or document is actually received in the electronic system; and
(b)
in the case of an unsuccessful submission, require the relevant Form or document to be resubmitted through the electronic system.
(3) Every application under paragraph (2)(a) must be accompanied by proof, to the satisfaction of the Registrar, of the matters relied on to support the application.
[S 50/2018 wef 01/02/2018]
Time of service of document through electronic system
4E.—(1) Where the Registrar gives, through the electronic system, a notice under these Rules to —
(a)
a party to proceedings before a tribunal or the Registrar; or
(b)
any other person who carries out an online transaction through the electronic system,
the notice is treated as served on the party or person (as the case may be) 24 hours after the time the Registrar sends the notice to the party or person (as the case may be) through the electronic system.
(2) Except as provided in paragraph (1), after the Registrar has notified a party to any proceedings before a tribunal or the Registrar that the party has been given the right to access the electronic system to view any document served on the party in relation to those proceedings —
(a)
any document required to be served on the party in relation to those proceedings may be served on the party by submitting that document through the electronic system; and
(b)
that document is treated as served on the party 24 hours after the time that document is treated under rule 4D as filed.
[S 50/2018 wef 01/02/2018]
Negotiation through electronic system
4F. The parties to any proceedings before a tribunal or the Registrar may use the negotiation module in the electronic system to facilitate a settlement acceptable to all of those parties.