23. The principal Act is amended by inserting, immediately after section 46, the following Schedules:Constitution and Proceedings of the Institute |
Appointment of Deputy Chairman |
1. The Minister may appoint one of the members of the Institute to be the Deputy Chairman; and the Deputy Chairman may, subject to such directions as may be given by the Chairman, exercise all or any of the powers exercisable by the Chairman under this Act. |
Term of office of members |
2.—(1) The Chairman, the Deputy Chairman and every other member of the Institute shall, unless their appointment is revoked under sub-paragraph (2) or they vacate their office during their term of office, hold office for a term of 3 years or such shorter period as the Minister may determine.(2) The Minister may, at any time, revoke the appointment of the Chairman or the Deputy Chairman or any member of the Institute without assigning any reason. |
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Temporary Chairman or Deputy Chairman |
3. The Minister may appoint any member of the Institute to be a temporary Chairman or temporary Deputy Chairman during the temporary incapacity from illness or otherwise, or during the temporary absence from Singapore, of the Chairman or the Deputy Chairman, as the case may be. |
4. The office of a member of the Institute shall be vacated if the member —(a) | becomes in any manner disqualified for membership of the Institute; or | (b) | resigns from his office. |
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5. If a member of the Institute dies or has his appointment revoked or otherwise vacates his office before the expiry of the term for which he has been appointed, another person may be appointed by the Minister for the unexpired period of the term of office of the member in whose place he is appointed. |
Disqualification from membership |
6. No person shall be appointed or shall continue to hold office as a member of the Institute if he —(a) | is of unsound mind; | (b) | is an undischarged bankrupt or has made any arrangement or composition with his creditors; or | (c) | is convicted of an offence involving dishonesty, fraud or moral turpitude and has not received a free pardon. |
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Disclosure of interest by members |
7.—(1) A member of the Institute who is in any way, directly or indirectly, interested in a transaction or project of the Institute shall disclose the nature of his interest at the first meeting of the Institute at which he is present after the relevant facts have come to his knowledge.(2) A disclosure under sub-paragraph (1) shall be recorded in the minutes of the meeting of the Institute and, after the disclosure, that member —(a) | shall not take part in any deliberation or decision of the Institute with respect to that transaction or project; and | (b) | shall be disregarded for the purpose of constituting a quorum of the Institute for such deliberation or decision. |
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(3) No act or proceedings of the Institute shall be questioned on the ground that a member of the Institute has contravened this paragraph. |
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Salaries, fees and allowances payable to members |
8. The Chairman, the Deputy Chairman and other members of the Institute may be paid out of the funds of the Institute such salaries, fees and allowances as the Minister may, from time to time, determine. |
9.—(1) The Chairman shall summon meetings as often as may be required but not less than once in 12 weeks.(2) At every meeting of the Institute, a quorum shall comprise half the total number of members appointed for the time being. |
(3) The Chairman or, in his absence, the Deputy Chairman shall preside at meetings of the Institute; and if both the Chairman and the Deputy Chairman are absent, the members present shall elect one of their number to preside. |
(4) Decisions at meetings of the Institute shall be adopted by a simple majority of the votes of the members present and voting; and in the case of an equality of votes, the Chairman or in his absence the Deputy Chairman or the member presiding shall have a casting vote. |
(5) The Institute may act notwithstanding any vacancy in its membership. |
(6) Subject to the provisions of this Act, the Institute may make standing orders to regulate its own procedure and, in particular, the holding of meetings, the notice to be given of meetings, the proceedings thereat, the keeping of minutes and the custody, production and inspection of such minutes. |
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Validity of acts of members |
10. The acts of a member of the Institute shall be valid notwithstanding any defect that may afterwards be discovered in his appointment or qualifications. |
1. The financial year of the Institute shall begin on 1st April of each year and end on 31st March of the succeeding year, except that the first financial year shall begin on the date of commencement of the Singapore Institute of Standards and Industrial Research (Amendment) Act 1992 and end on 31st March 1993. |
2. The Institute shall keep proper accounts and records of its transactions and affairs and shall do all things necessary to ensure that all payments out of its moneys are correctly made and properly authorised and that adequate control is maintained over the assets of, or in the custody of, the Institute and over the expenditure incurred by the Institute. |
3. The Institute shall, as soon as practicable after the close of each financial year, prepare and submit the financial statements in respect of that year to the auditor of the Institute. |
4.—(1) The accounts of the Institute shall be audited by the Auditor-General or such other auditor as may be appointed annually by the Minister in consultation with the Auditor-General.(2) A person shall not be qualified for appointment as an auditor under sub-paragraph (1) unless he is an approved company auditor under the Companies Act (Cap. 50). |
(3) The remuneration of the auditor shall be paid out of the funds of the Institute. |
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5.—(1) The auditor shall in his report state —(a) | whether the financial statements show fairly the financial transactions and the state of affairs of the Institute; | (b) | whether proper accounting and other records have been kept, including records of all assets of the Institute whether purchased, donated or otherwise; | (c) | whether the receipts, expenditure, investment of moneys, and the acquisition and disposal of assets by the Institute during the financial year have been in accordance with the provisions of this Act; and | (d) | such other matters arising from the audit as he considers necessary. |
(2) The auditor shall, as soon as practicable after the accounts have been submitted for audit, send a report of his audit to the Institute. |
(3) The auditor shall submit such periodical and special reports to the Minister and to the Institute as may appear to him to be necessary or as the Minister or the Institute may require. |
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6.—(1) The auditor or any person authorised by him shall be entitled at all reasonable times to full and free access to all accounting and other records relating, directly or indirectly, to the financial transactions of the Institute.(2) The auditor or any person authorised by him may make copies of or extracts from any such accounting and other records. |
(3) The auditor or any person authorised by him may require any person to furnish him with such information in the possession of that person or to which that person has access as the auditor considers necessary for the purposes of his functions under this Act. |
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7. Any person who fails without any reasonable excuse to comply with any requirement of the auditor under paragraph 6(3) or who otherwise hinders, obstructs or delays the auditor in the performance of his duties or the exercise of his powers under this Act shall be guilty of an offence and shall be liable on conviction to a fine not exceeding $1,000. |
Presentation of audited financial statements and auditor’s report |
8.—(1) The Institute shall, as soon as the financial statements have been audited in accordance with the provisions of this Act, send to the Minister a copy of the audited financial statements, signed by the Chairman, together with a copy of the auditor’s report.(2) Where the Auditor-General is not the auditor of the Institute, a copy of the audited financial statements and any report made by the auditor shall be forwarded to the Auditor-General when they are submitted to the Institute. |
(3) The Minister shall as soon as practicable cause a copy of the audited financial statements and of the auditor’s report to be presented to Parliament.”. |
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