Accounting and Corporate Regulatory Authority Act 2004
(Section 35)
Accounting and Corporate Regulatory
Authority (Filing Agents and Qualified
Individuals) Regulations 2015
2024 REVISED EDITION
(18 December 2024)
[15 May 2015]
Citation
1.  These Regulations are the Accounting and Corporate Regulatory Authority (Filing Agents and Qualified Individuals) Regulations 2015.
Definitions
2.  In these Regulations, unless the context otherwise requires —
“AML/CFT course” means the course approved by the Authority on anti‑money laundering and countering the financing of terrorism, that includes lessons or training on —
(a)the legislation, regulatory trends, developments and environment, in Singapore, in respect of anti‑money laundering and countering the financing of terrorism;
(b)the international trends in respect of anti‑money laundering and countering the financing of terrorism; and
(c)the methods to carry out risk assessment and conduct due diligence of customers;
“AML/CFT test” means the test administered by the Authority on anti‑money laundering and countering the financing of terrorism in respect of the AML/CFT course;
“corporate secretarial agent” means an individual who —
(a)is carrying on the business of providing corporate secretarial services for one or more companies and has been doing so for at least 3 years in the preceding 5 years; and
(b)has been a secretary of a company for at least 3 years in the preceding 5 years;
“customer”, in relation to a registered filing agent, means any person who employs or engages the registered filing agent to carry out any transaction with the Registrar using the electronic transaction system on the person’s behalf;
“limited liability partnership” means a limited liability partnership registered under the Limited Liability Partnerships Act 2005;
“limited partnership” means a limited partnership registered under the Limited Partnerships Act 2008;
“professional number” means a professional number issued by the Chief Executive under regulation 3(1).
Issue of professional numbers
3.—(1)  The Chief Executive is to issue to each registered filing agent —
(a)a unique professional number for the purpose of carrying out any transaction with the Registrar using the electronic transaction system and to access the electronic transaction system; and
(b)a notice of registration in such form as the Chief Executive may determine.
(2)  A professional number issued to a registered filing agent —
(a)is to be used in conjunction with such authentication code as the Chief Executive may determine; and
(b)may only be used by one or more of the individuals specified under regulation 5 by whom the registered filing agent may carry out any transaction with the Registrar.
Qualified individuals
4.  For the purposes of the definition of “qualified individual” in section 26 of the Act, a qualified individual is any of the following:
(a)an advocate and solicitor;
(b)a public accountant registered under the Accountants Act 2004;
(c)a member of the Institute of Singapore Chartered Accountants;
(d)a member of the Association of International Accountants (Singapore Branch);
(e)a member of the Institute of Company Accountants, Singapore;
(f)a member of the Chartered Secretaries Institute of Singapore;
(g)a corporate secretarial agent.
Individuals by whom registered filing agent may act
5.—(1)  For the purposes of section 28(3) of the Act, a registered filing agent may carry out a transaction with the Registrar on behalf of another person using the electronic transaction system only by one or more of the following:
(a)if the registered filing agent is a registered qualified individual, by the registered filing agent himself or herself in his or her capacity as a registered qualified individual;
(b)if the registered filing agent is a partnership, limited liability partnership or limited partnership in which one or more partners are registered qualified individuals, by one or more of those partners appointed by the partnership to carry out transactions with the Registrar using the electronic transaction system, each in his or her capacity as a registered qualified individual;
(c)by any registered qualified individual employed, engaged or appointed by the registered filing agent to carry out transactions with the Registrar using the electronic transaction system;
(d)by an employee of the registered filing agent, where the employee is appointed by a registered qualified individual referred to in sub‑paragraph (a), (b) or (c) to carry out, under the registered qualified individual’s supervision, transactions with the Registrar using the electronic transaction system.
(2)  Where a registered filing agent that is a registered qualified individual carries out any transaction with the Registrar using the electronic transaction system in his or her capacity as a registered qualified individual, the provisions of these Regulations which apply to a registered qualified individual apply to him or her with the necessary modifications.
(3)  Where a registered filing agent that is a partnership, limited liability partnership or limited partnership carries out any transaction with the Registrar using the electronic transaction system by any partner in that partner’s capacity as a registered qualified individual, the provisions of these Regulations which apply to a registered qualified individual apply to that partner with the necessary modifications.
Courses and training for persons who are individuals
6.—(1)  For the purposes of section 31(2)(c) of the Act —
(a)where an individual applies, on or after 15 November 2018, to be registered as a registered filing agent, the individual must not be registered as such unless he or she has, within a period of 2 years immediately before the date of the application for registration, successfully completed the AML/CFT course; or
(b)where a registered filing agent who is an individual applies, on or after 15 November 2018, to renew his or her registration, the individual must not have his or her registration renewed unless he or she has, within a period of 2 years immediately before the date of the application for renewal of registration, successfully completed the AML/CFT course.
(2)  For the purposes of this regulation, an individual does not successfully complete the AML/CFT course unless he or she has also passed the AML/CFT test.
Courses and training for persons who are not individuals
7.—(1)  For the purposes of section 31(2)(d) of the Act —
(a)where a person that is not an individual applies, on or after 15 November 2018, to be registered as a registered filing agent, the person must not be registered as such unless there is, on the date of registration, at least one responsible individual of the person who has, within a period of 2 years immediately before the date of the application, successfully completed the AML/CFT course; or
(b)where a registered filing agent that is not an individual applies, on or after 15 November 2018, to renew its registration, the registered filing agent must not have its registration renewed unless there is, on the date of renewal of registration, at least one responsible individual of the registered filing agent who has, within a period of 2 years immediately before the date of the application, successfully completed the AML/CFT course.
(2)  For the purposes of this regulation, a responsible individual of a person or registered filing agent (as the case may be) does not successfully complete the AML/CFT course unless the responsible individual has also passed the AML/CFT test.
(3)  In this regulation, “responsible individual” means —
(a)in relation to a person —
(i)that is a partnership or limited liability partnership, a partner of the person;
(ii)that is a limited partnership, a general partner of the person; or
(iii)that is a company, a director of the person; or
(b)in relation to a registered filing agent —
(i)that is a partnership or limited liability partnership, a partner of the registered filing agent;
(ii)that is a limited partnership, a general partner of the registered filing agent; or
(iii)that is a company, a director of the registered filing agent.
“Fit and proper” considerations for registered filing agents
8.—(1)  For the purposes of section 31(4) of the Act, the factors which the Chief Executive may consider in determining whether an applicant for registration as a registered filing agent is a fit and proper person include —
(a)whether the applicant’s previous conduct and compliance history as a registered filing agent or as a registered qualified individual (if applicable) has been satisfactory;
(b)whether the applicant has acted in a manner that adversely reflects on the commercial integrity of the applicant, including whether the applicant has committed professional misconduct, breach of fiduciary duty or serious negligence, or caused, contributed to or facilitated the commission of professional misconduct, breach of fiduciary duty or serious negligence by some other person;
(c)whether the applicant has the capacity and capability to properly fulfil the obligations of a registered filing agent and the terms and conditions of registration; and
(d)whether it would be contrary to the national or general public interest for the applicant to be registered as a registered filing agent.
(2)  For the purposes of section 31(4) of the Act, the factors which the Chief Executive may consider in determining whether a director or partner of an applicant for registration as a registered filing agent, or any other person taking part in or concerned in the management of the applicant, is a fit and proper person include —
(a)whether the person’s previous conduct and compliance history as a director, partner or other person taking part in or concerned in the management of a registered filing agent has been satisfactory;
(b)whether the person has acted in a manner that adversely reflects on the commercial integrity of the person, including whether the person has committed professional misconduct, breach of fiduciary duty or serious negligence, or caused, contributed to or facilitated the commission of professional misconduct, breach of fiduciary duty or serious negligence by some other person; and
(c)whether it would be contrary to the national or general public interest for the person to be a director, partner, or other person taking part in or concerned in the management of a registered filing agent.
“Fit and proper” considerations for registered qualified individuals
9.  For the purposes of section 32(4) of the Act, the factors which the Chief Executive may consider in determining whether an individual is a fit and proper person for registration as a registered qualified individual include —
(a)whether the applicant’s previous conduct and compliance history as a registered qualified individual or as a registered filing agent (if applicable) has been satisfactory;
(b)whether the applicant has acted in a manner that adversely reflects on the commercial integrity of the applicant, including whether the applicant has committed professional misconduct, breach of fiduciary duty or serious negligence or caused, contributed to or facilitated the commission of professional misconduct, breach of fiduciary duty or serious negligence by some other person;
(c)whether the applicant has the capacity and capability to properly fulfil the obligations of a registered qualified individual and the terms and conditions of registration; and
(d)whether it would be contrary to the national or general public interest for the applicant to be registered as a registered qualified individual.
Terms and conditions applicable to registered filing agents
10.  For the purposes of section 31(9)(d) of the Act, a registered filing agent must comply with the terms and conditions set out in the First Schedule.
Terms and conditions applicable to registered qualified individuals
11.  For the purposes of section 32(9) of the Act, a registered qualified individual must comply with the terms and conditions set out in the Second Schedule.
Application of terms and conditions
12.  The terms and conditions referred to in regulations 10 and 11 apply whether a transaction with the customer is carried out using the electronic transaction system or by other means specified or directed by the Registrar if the electronic transaction system is unavailable.
False information
13.—(1)  A registered filing agent who, under the terms and conditions of registration, is required to produce any document, or to provide any information or explanation to the Chief Executive or an officer authorised by the Chief Executive must not —
(a)produce any document or provide any information or explanation which the registered filing agent knows to be false, does not believe to be true or is reckless as to whether the document, information or explanation is false; or
(b)intentionally suppress any material fact.
(2)  A registered qualified individual who, under the terms and conditions of registration, is required to produce any document, or to provide any information or explanation to the Chief Executive or an officer authorised by the Chief Executive must not —
(a)produce any document or provide any information or explanation which the registered qualified individual knows to be false, does not believe to be true or is reckless as to whether the document, information or explanation is false; or
(b)intentionally suppress any material fact.
(3)  A person who contravenes paragraph (1) or (2) shall be guilty of an offence and shall be liable on conviction to a fine not exceeding $50,000 or to imprisonment for a term not exceeding 2 years or to both.
Fees
14.  The fees payable to the Authority for the purposes of Part 6A of the Act and these Regulations are specified in the Third Schedule.
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