Societies Regulations

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Societies Act

(Chapter 311, Section 34)

Societies Regulations

Rg 1

REVISED EDITION 1990

(25th March 1992)

[27th January 1967]

Citation

1. These Regulations may be cited as the Societies Regulations.

Application for registration

2.—(1) Every application for the registration of any society shall be made to the Registrar in such form as he may require, and the society shall thereafter furnish to the Registrar or an Assistant Registrar in writing such further particulars as may be required.

(2) Every application for registration made by a society under paragraph (1) shall —

(a)	be in quadruplicate and shall be signed by the president, the secretary and the treasurer of the society or by other officers holding analogous positions, certifying that to the best of their knowledge and belief the information given in the application is true and correct in every particular; and
(b)	be accompanied by 3 copies of the society’s rules, and if the society’s rules are in a language other than English, 3 copies of the rules in that other language, together with an English translation of the rules in triplicate.

(3) Between the date of application for registration in respect of any society and the publication in the Gazette of a notification to the effect that the society has been registered or the receipt by the person or persons making the application of notice in writing from the Registrar that such society has been refused registration, no person shall organise or take part in any activity of or on behalf of the society, excepting only applications to or correspondence with the Registrar, unless the activity has been approved in writing by the Registrar.

(4) Any person committing a breach of paragraph (3) shall be guilty of an offence and shall be liable on conviction to a fine not exceeding $500 and, where the breach is a continuing one, to a fine not exceeding $50 for every day after the first day during which the breach continues.

Annual returns

3.—(1) The president, the secretary and the treasurer (or other officers holding analogous positions) of every registered society shall, within one month after the holding of its annual general meeting, or if no annual general meeting is held, once in every calendar year within one month after the close of its financial year, furnish to the Registrar a return, in duplicate, in such form as he may require, which shall —

(a)	be signed by the president, the secretary and the treasurer of the society or by other officers holding analogous positions; and
(b)	be accompanied by a copy of the accounts (income and expenditure and balance-sheet) of the society in respect of its last financial year, duly signed by the society’s auditor as found by him to be correct, duly vouched and in accordance with law, or contain his special report in what respects he finds it incorrect, unvouched or not in accordance with law.

(2) The president, the secretary and the treasurer (or other officers holding analogous positions) of a registered society who fail to comply with paragraph (1) shall each be liable on conviction to a fine not exceeding $500.

Application for change of name or place of business, etc.

4.—(1) Application for permission to —

(a)	change the name or place of business of a registered society under section 11(1) of the Act;
(b)	amend the rules of a registered society under section 11(1) of the Act; or
(c)	use any flag, symbol, emblem, badge or other insignia under section 13(1) of the Act,

shall be made in writing to the Registrar or an Assistant Registrar and signed by the president and the secretary of the registered society or by its officers holding analogous positions.

(2) Every application made for the purposes of paragraph (1)(c) shall be accompanied by 5 copies of an exact reproduction of the flag, symbol, emblem, badge or other insignia in question in the colour or colours, if any, in which it is proposed to represent the same.

Change of name, place of business to be in Gazette

5. Every change of the place of business and every change of name of a registered society shall be notified in the Gazette after the permission of the Registrar or an Assistant Registrar has been given.

Fees

6.—(1) The following fees shall be payable:

(a) in respect of an order to register a society

$300

(b) on a change of the place of business of a registered society

$25

$50

(d) in respect of any application to amend the rules of a registered society

$100

(e) by a registered society to register the use of a symbol

$35.

(2) Notification in the Gazette under the Act or under these Regulations shall not be made until the fees, if prescribed, have been paid.

Inspection of documents

7. Every application to inspect or to be supplied with a copy of or extract from any document in the possession of the Registrar or an Assistant Registrar, such document having been received from any registered society shall be in such form as the Registrar may require, and the fees payable therefor shall be as follows:

(a) for inspecting any such document

$35

(b) for a search in respect of a registered society

$ 5

$ 10 per page.

[S 540/96 wef 01/01/1997]

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